Now that you have an effective on hold message, there is one more detail to
keep in mind. The best on hold message in the world will not help you if the
customer doesn’t feel respected.
How many times have you called a busy office only to be immediately
asked “Do you mind holding?” Often times you find yourself on hold before
you can even answer.
Always make sure your employees answer the phone with a courteous
standard greeting. People want to feel appreciated. Give the caller a time
frame when asking to place them on hold. For example, “Is it ok if I place
you on hold for 2-3 minutes while I research this for you?” If it’s going to
take longer, come back on the line and reset the expectation.
Giving callers a time frame reduces anxiety because they know how long to
expect to wait before someone picks up the phone again. Otherwise, the
caller is left hanging only to wonder if they have been forgotten. A happy
caller will feel relaxed and pay more attention to your on hold message
instead of the clock. B9QVMASKDBU4

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